City of Utrecht Registration procedure for non-residents of the Netherlands
Individuals who plan to stay in the Netherlands for less than 4 months during the next half year can be registered using the RNI process (which stands for ‘registratie niet-ingezetenen’, or registration of non-residents). At registration you will be provided with a BSN (‘burgerservicenummer’ or citizen service number).
Who is registered via the RNI procedure?
Non-residents are individuals who do not live in the Netherlands, or who live in the Netherlands for less than 4 months within a period of half a year. These individuals therefore cannot be registered in the Basic Registry of Persons (BRP). Non-residents live or temporarily work in the Netherlands, or have lived in the Netherlands and currently pension abroad.
Please note: if you emigrated from the Netherlands to a foreign country after 1 October 1994, your personal details have been registered via the RNI procedure.
Citizen Service Number (BSN)
If you register in the Netherlands for the first time, you will receive a BSN. The BSN is your personal number for contact with the government. The number consists of 9 digits.
- If you get a job, you have to submit your BSN to your employer. Your employer will use the BSN to make a variety of arrangements for you, for instance with the Tax Authorities and a pension fund.
- Your BSN is also used for healthcare purposes. When you visit a general practitioner or hospital, you will be asked for your BSN. Healthcare institutions are required to register your BSN in their administration.
Registering via the RNI procedure
As a non-resident you can register in 19 municipalities in the Netherlands: Alkmaar, Almelo, Amsterdam, Breda, The Hague, Doetinchem, Eindhoven, Groningen, Goes, Heerlen, Leeuwarden, Leiden, Nijmegen, Rotterdam, Terneuzen, Utrecht, Venlo, Westland and Zwolle. You can choose with which municipality you want to register.
RNI desk Utrecht
If you want to register using the RNI procedure in the municipality of Utrecht, you need to make an appointment. You cannot visit the RNI desk without an appointment. Make an appointment through the online appointment tool. You can also dial 14 030 (from abroad: +31 (0)30 286 00 00), Monday to Friday from 9.00 a.m. till 5.00 p.m.
On the date of your appointment, you visit the Stadskantoor at Stadsplateau 1. Please bring a valid proof of identity with you to your appointment at the RNI desk. If we cannot establish your identity, we will not register you.
Registration of minors in the RNI
A minor will be registered if:
- at least one of the parents and the child go to the RNI desk in person
- all those present show a valid proof of identity (passport)
- the child’s original birth certificate or extract of the child’s birth certificate is shown, in which the parents are stated
The birth certificate has to meet the following rules:
- If the birth certificate is not written in English, French or German, you will need to have it translated. If you have the document translated in the Netherlands, it has to be translated by a sworn translator. If you have the document translated abroad, it has to be translated by a sworn translator and it also has to be legalised, regardless of the country where the translation is made.
- It is possible that a birth certificate/extract of the birth certificate and the translation from abroad have to meet the legalisation requirements of the Ministry of Internal Affairs.
RNI extract with BSN
After we have established your identity, we will register your personal details and your latest home address in your home country. You will receive immediately an extract of the registration free of charge, on which your BSN is stated.
Extra RNI extract as a proof of deregistration
To request an RNI extract, for instance as a proof of deregistration after emigration, you can do so in 3 ways:
At the RNI Desk
If you want to pick up the extract at the RNI Desk, please:
- Make an appointment online or by phone (phone number 14 030, from abroad: +31 (0)30 - 286 00 00; the desk is accessible by phone from Monday to Friday, from 9 a.m. until 5 p.m.). You cannot visit the RNI desk without an appointment.
- Please bring a valid proof of identity
- Payment for the extract is made directly at the desk (cash or by credit/debit card) and you will receive the extract immediately.
- The RNI extract is available in Dutch, English, German, French, Spanish, Italian and Turkish.
If you apply for an RNI extract online, you will need to pay directly, with iDEAL or by credit card. Only one extract will be issued per application.
Please note that the extract will only be sent to the address as registered in the RNI. We are not allowed to send the extract to a different address.
Important: With DigiD you can only apply for an extract for yourself and minor children.
If you apply for an extract without DigiD, you will need a valid copy of a proof of identity (prevent abuse: how to make a safe copy of your ID with KopieID – in Dutch). You will need to upload this document as annex when you fill in the online form.
If you want to apply for the extract by mail, please send us a letter in which:
- You explicitly request an ‘RNI extract’ (‘Uittreksel RNI’)
- You indicate the requested language of the extract. Available languages are: Dutch, English, German, French, Spanish, Italian and Turkish.
- You mention the address to which we should send the extract.
- Do not forget to sign the letter.
- Please add a valid copy of your ID as an attachment with your letter (prevent abuse:how to make a safe copy of your ID with KopieID – in Dutch)
Please send your letter and the attached copy of your ID to:
3502 JA Utrecht
Important: You have to pay for the RNI extract after your request has been processed; a payment invoice (‘acceptgiro’ in Dutch), listing the account name and number reference for simplified internet banking, will be sent via post to your given address.
You can also authorize someone else to apply for an RNI extract for you. Please use the Authorisation form (pdf, 50 kB).
Change of address RNI
You can inform us about a change of address RNI in 3 ways:
At the RNI Desk
If you wish to inform us of a change of address, please:
- Make an appointment online or by phone (phone number 14 030, from abroad: +31 (0)30 – 286 0000; available Monday to Friday, 9 a.m. – 5 p.m.). You cannot visit the RNI desk without an appointment.
- Please bring a valid proof of identity.
Important: With DigiD you can only change your address for yourself and minor children (not for any other adults, e.g. your spouse).
If you wish to change your (RNI registered) address without DigiD, you will need:
- A copy of a valid proof of identity (prevent abuse: how to make a safe copy of your ID with KopieID – in Dutch)
- A completed and signed relocation form (pdf, 140 kB).
You will need to upload these 2 documents as an attachment.
- Send us a letter, indicating as topic: ‘change of address’
- Please add the relocation form (pdf, 140 kB), completed and signed
- Sign the letter
- Add a copy of a valid proof of identity (prevent abuse: How to make a safe copy of your ID with KopieID – in Dutch)
Send the letter and all relevant attachments to:
3502 JA Utrecht
Price / costs (2018)
- Free of charge Registration / report a change of address
- € 16,00 Extract; online or at RNI Desk
- € 20,40 Extract by mail