City of Utrecht How to make an appointment - International Student Registration

Getting to the appointment module of the Gemeente Utrecht

Please click the link in the mail sent to you by your education institute

Select date and timeslot appointment

  1. Step 1: Beschikbare datums
    Select an available date from drop down menu
  2. Step 2: Beschikbare tijdstippen
    Select one of the available time slots
  3. Step 3: 'Volgende'
    Press volgende (=next) to proceed to the next page

By pressing 'vorige' (previous) you loose the link
By pressing 'stoppen' you stop the appointment module 

Filling in your personal details

  1. Step 1: Uw gegevens
    Fill in you personal details
  • Firstname(s)
  • Prefix(es)
  • Surname
  • Date of birth (dd-mm-yyyy)
  • Telephone number (10 digits, no blanks)
  • Email address
  1. Step 2: Volgende
    Press 'volgende' (=next) you proceed to the next page.

Checking and confirming appointment details

  1. Step 1: Overzicht gegevens
    Check your personal and appointment details
  2. Step 2: Ik ga akkoord...
    • Details correct? Tick box saying you agree-> proceed to step 3: 'verzenden'
    • Details incorrect? Proceed to step 4: 'vorige'
  3. Step 3: Verzenden
    Press 'verzenden' (send) to confirm the appointment
  4. Step 4: Vorige
    Press 'vorige' (previous) to go back to the previous page for amendments

Confirmation appointment

Bevestiging -> This is the confirmation of your appointment.

  1. Step 1: Afdrukken
    Upon arrival in the Stadskantoor, you need to scan your QR code at the scanning device located in the centre of the reception hall:
    • If you have a smartphone, please show your QR code on your smartphone
    • If you don’t have a smartphone, print the QR code by pressing 'afdrukken
  2. Step 2: Scherm sluiten
    Press 'scherm sluiten' (close screen) to finalise the procedure


Need assistance? 

Client Contact Centre by WhatsApp:

+31(0)6 – 24 92 76 65

Monday to Friday
8.30 a.m. - 5.30 p.m.